Planon alternatives · 2026

Looking for a Planon Alternative? Here Are the Best Options for FM Teams

Evaluating Planon alternatives? We compare the top FM platforms on features, pricing, ease of use and capabilities.

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OVERVIEW

Planon is one of the most established names in integrated workplace management systems (IWMS). With over four decades in the market, 3,250+ customers worldwide and consistent recognition from analysts including Verdantix, who named them as leaders in the 2025 Verdantix Green Quadrant for Commercial Buildings CMMS, and Gartner, it has earned its place as an enterprise-grade platform for large organisations managing complex real estate portfolios.

But Planon isn't built for everyone. For FM teams who need to be operational in weeks rather than quarters, or who need a platform that connects field teams, contractors and building users in a single shared workspace a more suitable alternative would be required.

This guide evaluates six of the best Planon alternatives currently available. Each has been assessed on features, ease of deployment, mobile capability, integration depth, and suitability for UK facilities management operations.

METHODOLOGY

How We Evaluated These Alternatives

We assessed each platform across five criteria relevant to UK facilities management operations.

  • CAFM and CMMS capability

    the depth of work order management, preventive maintenance scheduling, asset lifecycle tracking and compliance documentation

  • Statutory compliance support

    whether the platform actively supports Health & Safety obligations, audit trails, SLA tracking and documentation storage aligned to UK regulatory requirements

  • Subcontractor and supplier management

    the ability to manage external service providers, including job assignment, real-time status visibility and performance reporting

  • Integration with existing systems

    ERP connectivity, API availability, IoT sensor support and the breadth of the native integration library

  • Time to value

    how quickly an FM team can move from contract signature to a functioning, productive deployment without heavy IT involvement or certified implementation partners

SUMMARY COMPARISON

Seven FM platforms, side by side

Last updated: June 2026. Ratings sourced from Capterra and G2. Pricing verified from vendor websites and public sources where available.

Platform

Best For

Key Differentiator

Starting Price

Rating

Planon

Large enterprises managing a multi-country real estate portfolio with complex lease obligations

Deep space management, CAD integration and lease accounting

Custom (demo-led, online estimates are unreliable)

4.4 ★ (10 reviews); 4.0 ★ (based on 1 review)

Infraspeak ✦

FM teams needing real-time visibility, collaboration & automation

Infraspeak Network connects all FM stakeholders

Custom (demo-led)

4.7 ★ Capterra (137 reviews); 4.6 ★ G2 (34 reviews)

MaintainX

Industrial & frontline maintenance teams

Mobile-first; strong work order management

From $20/user/month (if billed annually)

4.8 ★ G2 (1,440+ reviews)

IBM Maximo Application Suite

Large enterprise asset management

Depth of EAM; AI-driven predictive maintenance

Custom (enterprise)

4.4 ★ G2 (628 reviews)

Facilio

Multi-site commercial real estate operations

IoT-native connected buildings approach

Custom (demo-led)

4.4 ★ G2 (4 reviews)

MRI Evolution / MRI FM

UK public sector & local authority FM

Deep statutory compliance & CAFM heritage

Custom (quote-based)

Limited public data

Expansive

SMB & mid-market FM teams

Flexible, user-friendly FM toolset

Custom

See vendor

WHERE PLANON FALLS SHORT

Where Planon Falls Short

Planon earns its enterprise reputation. For large corporate real estate teams managing multi-site lease portfolios, space utilisation programmes and sustainability reporting, the platform's depth is genuinely hard to match. But that depth comes with trade-offs that affect a significant proportion of FM buyers.

Implementation takes months, not weeks

Every proposal is handled through an enterprise sales process and customised to the organisation's requirements. That means significant time, budget and internal resource is consumed before a single work order is raised. A TrustRadius review from a Process Data Engineer described the experience directly: the platform is "difficult to implement and complex," with "high implementation costs" adding to total spend. For FM teams under pressure to demonstrate digital transformation quickly, or those replacing a legacy system urgently, that timeline creates real operational risk.

The interface and configurability can overwhelm users

Planon is described by users as highly configurable, which is both its strength and a source of consistent friction. Capterra reviewers note that "too many options" can create paralysis, and that out-of-box configurations often do not fit real-world operations without meaningful customisation. One reviewer noted the system is built so that "data entered must build on data already entered," creating a steep onboarding curve for new administrators. The single verified G2 review echoes this, noting the dashboard and settings pages felt "overwhelming" with too many features to navigate initially. For maintenance managers and field supervisors who need to manage work orders and asset records efficiently, that cognitive load is a real barrier to adoption.

Mobile experience reflects IWMS complexity rather than field usability

Planon has mobile access and workplace sensor integration, but independent assessments consistently note that the mobile UX is shaped by the platform's IWMS complexity rather than designed for field technicians. Platforms built for field-first workflows offer a noticeably different experience for that audience.

Pricing and total cost of ownership may be out of reach for most FM teams

Planon does not publish pricing; the online pricing estimates available are cited directly from competitor pages, so their accuracy is questionable, for accurate pricing Planon will need to be contacted directly. For FM teams accustomed to CMMS pricing in the range of tens of dollars per user per month, available data suggests Planon's procurement model represents a financial commitment that may be difficult to build a business case for without extended sales engagement.

THE ALTERNATIVES

The best Planon alternatives currently available

#1 · Alternative

Infraspeak

4.7Capterra

FM teams needing real-time visibility, collaboration & automation

Pros
  • Verdantix-recognised Leader in Commercial Buildings CMMS
  • Purpose-built mobile app for field technicians and end users
  • Infraspeak Network for connected contractor and supplier management
  • AI scheduling, predictive maintenance and workflow automation
  • 4.8/5 for customer service on Capterra; consistently strong onboarding support
  • No-code workflow customisation; adapts to existing FM processes
Cons
  • Pricing requires a demo conversation to scope requirements before a proposal
  • Some reviewers note an initial learning curve for teams new to CAFM
  • Real estate portfolio management (lease administration, space planning) is outside Infraspeak's core use case: Planon remains stronger for that specific requirement

Infraspeak is an intelligent maintenance management platform built specifically for facilities and maintenance teams. Where Planon serves corporate real estate directors managing multi-million-square-foot lease portfolios, Infraspeak is built for the FM managers, maintenance supervisors and field technicians who keep buildings operational day to day. It's the platform that connects everyone in the FM workflow: internal teams, contractors, subcontractors and building users, all operating in the same shared environment with interfaces designed for each role.

Infraspeak has been recognised as a Leader in the Verdantix Green Quadrant for Commercial Buildings CMMS, placing it among the most capable platforms in the category for organisations that prioritise maintenance operations, field service and contractor management over real estate portfolio administration.

Key features
  • Work order management with real-time status tracking and SLA monitoring
  • Preventive and predictive maintenance scheduling, including IoT-triggered conditions
  • Asset management with QR and NFC tagging, maintenance history and lifecycle tracking
  • Compliance management with audit trails, safety checklists and regulatory documentation
  • Subcontractor and supplier management through the Infraspeak Network
  • Inventory and procurement management, including automated stock alerts
  • Real-time analytics, custom dashboards and performance reporting
  • Multi-interface design: Manager web app, Mobile for technicians, Direct for end users
Pricing

Infraspeak pricing is tailored to each organisation based on team size, feature requirements and deployment scope. There is no off-the-shelf pricing page, which means you will need to request a demo to get an accurate proposal, which is standard for FM platforms of this capability level. Infraspeak's sales team provides scoped pricing based on your bespoke needs rather than a one-size-fits-all figure. User ratings within Capterra review Infraspeak at 4.5★ value for money, whilst Planon sits at 3.9★.

  • Capterra: 4.7/5 (137 reviews)
  • G2: 4.6/5 (34 reviews)
See the full Infraspeak vs Planon comparison
#2 · Alternative

MaintainX

4.8G2

Industrial & frontline maintenance teams

Pros
  • Highest-rated CMMS on G2 by review volume in its category
  • Excellent mobile experience with offline mode
  • Fast to deploy; teams can be productive within days
  • Transparent, published pricing with a free tier
Cons
  • Limited real estate, space planning or lease management capability
  • Less suited to complex multi-stakeholder FM service provider environments
  • Enterprise features require Premium or custom tier

MaintainX is a mobile-first work order and maintenance management platform designed for industrial and frontline teams. Founded in 2018, it has grown rapidly and now holds one of the largest user review bases in the CMMS category, with over 1,500 verified reviews on G2 at a rating of 4.8 out of 5.

Key features
  • Work order management with real-time messaging and photo attachments
  • Preventive maintenance scheduling and recurring task automation
  • Asset management with QR code scanning
  • Parts inventory tracking
  • Reporting and analytics dashboards
  • Operator rounds and inspection checklists
Pricing

MaintainX offers a freemium tier for basic work order management. Paid plans start from $20 per user per month (billed annually) for the Essential plan, with Premium at $65/user/month and Enterprise pricing as custom. This transparent, per-user SaaS model is a material contrast to Planon's enterprise procurement process.

  • G2: 4.8/5 (1,500+ reviews)
#3 · Alternative

IBM Maximo Application Suite

4.4G2

Large enterprise asset management

Pros
  • Unmatched depth for asset-intensive industries and complex EAM requirements
  • AI and IoT capabilities for predictive and condition-based maintenance
  • Widely recognised and trusted by enterprise organisations globally
  • Strong integration with IBM ecosystem and SAP
Cons
  • Significant implementation complexity and long deployment timelines
  • Overkill for FM teams whose primary need is maintenance management rather than full EAM
  • Pricing and procurement comparable in scale to Planon
  • UX is often cited as dated compared to newer CMMS platforms

IBM Maximo Application Suite (MAS) is one of the most comprehensive enterprise asset management (EAM) platforms available. It is particularly well suited to asset-intensive industries including utilities, manufacturing, transportation and defence, where asset lifecycle management and predictive maintenance at scale are the primary drivers of software investment.

Key features
  • Enterprise asset management with full lifecycle tracking
  • AI-powered predictive maintenance and anomaly detection (Maximo Health, Predict, Monitor)
  • Work order, inspection and permit management
  • Inventory and procurement management
  • Mobile access via Maximo Mobile
  • Safety and regulatory compliance management
Pricing

IBM Maximo Application Suite is priced on a custom, enterprise basis. Licensing is structured around AppPoints, which allow organisations to access multiple Maximo applications under a single licence. When budget planning, total cost of ownership for a full Maximo deployment, including IBM Cloud or on-premise hosting and implementation services, should be taken into account.

  • G2: 4.4/5 (628 reviews)
#4 · Alternative

Facilio

4.4G2

Multi-site commercial real estate operations

Pros
  • Verdantix-recognised Leader in CPIP/IWMS (2025)
  • IoT-native architecture is genuinely differentiated for smart building operations
  • Strong energy management and sustainability reporting capability
  • 150M+ square feet under management globally
Cons
  • Primarily positioned for commercial real estate and multi-site portfolios rather than FM service providers
  • Less established in UK market compared to Infraspeak or legacy CAFM platforms
  • Pricing not transparent; budget conversations require direct engagement

Facilio is a connected buildings and property operations platform built on an IoT-native architecture. It is designed for commercial real estate operators, facility service providers and property management companies managing multiple sites, with a focus on real-time building performance and autonomous FM operations.

Key features
  • Connected CMMS with real-time work order management
  • IoT-native building and equipment monitoring
  • Fault detection and diagnostics (FDD)
  • Energy management and sustainability analytics
  • Vendor and contractor management
  • Tenant service management for multi-occupancy buildings
Pricing

Facilio pricing is not published. All proposals are handled through a demo-led enterprise sales process. Pricing is typically structured per building or per portfolio. Facilio positions itself as a mid-to-enterprise tier platform.

  • G2: 4.4/5 (4 reviews)
#5 · Alternative

MRI Evolution / MRI Facilities Management

UK public sector & local authority FM

Pros
  • Strong heritage in UK public sector CAFM and statutory compliance
  • Established customer base in local authorities, housing associations and NHS
  • Deep PPM and reactive maintenance workflow capability
Cons
  • Limited publicly available review data makes independent assessment difficult
  • Platform architecture perceived as older-generation compared to cloud-native alternatives
  • Mobile capability and integration breadth are less comprehensive than newer platforms
  • Less well suited to FM service providers managing multi-client environments

MRI Facilities Management (formerly known as MRI Evolution) is a CAFM platform with deep roots in UK public sector, housing and local authority FM. It has historically been one of the most widely deployed CAFM tools in UK public sector organisations and facilities service providers operating in that market.

Key features
  • Work order and reactive maintenance management
  • Planned preventive maintenance scheduling
  • Statutory compliance tracking and documentation
  • Asset register and lifecycle management
  • Subcontractor and helpdesk management
  • Reporting and SLA tracking
Pricing

MRI Facilities Management pricing is quote-based and not publicly available. The platform is typically sold under an annual software licence with implementation and support costs added separately. Speak directly to MRI Software for current pricing.

  • Limited public review data available
#6 · Alternative

Expansive

SMB & mid-market FM teams

Pros
  • Accessible platform designed for FM teams without large IT support resources
  • Practical feature set covering core maintenance and compliance workflows
  • Positioned for SMB and mid-market FM operations
Cons
  • Limited independent review data available at time of writing
  • Feature depth and integration breadth are less comprehensive than Infraspeak or IBM Maximo
  • Less suited to complex multi-stakeholder or multi-client FM environments

Expansive is a facilities management platform designed to give FM teams flexible, accessible tools for managing maintenance operations, assets and service delivery. It targets SMB and mid-market FM operations that need practical functionality without the overhead of enterprise IWMS complexity.

Key features
  • Work order management and task assignment
  • Asset tracking and maintenance history
  • Planned maintenance scheduling
  • Compliance and inspection checklists
  • Reporting and dashboard views
Pricing

Pricing is not publicly available. Contact Expansive directly for current proposals.

  • Limited public review data available

INTEGRATIONS

Integrations: Why They Matter When Switching from Planon

One of the most consistent concerns when leaving an established IWMS like Planon is connectivity. Teams that have built workflows around Planon's integrations with ERP, HR systems or BMS platforms need to know that a replacement platform can match that connectivity without requiring a multi-year re-integration programme. Infraspeak's integration approach is built around Infraspeak Hub, which combines a library of integrations with an open API for custom connections.

  • ERP systems

    SAP, Oracle, Primavera, Sage, PHC and others. Finance and procurement data can flow between Infraspeak and the ERP in both directions, eliminating duplicate data entry.

  • Building and energy management

    BMS platforms, IoT sensor networks and smart meters can feed real-time equipment and environmental data directly into Infraspeak, triggering condition-based maintenance automatically.

  • Financial and invoicing tools

    Xero and similar platforms are supported for automated invoice generation when jobs are completed or materials are consumed.

  • Hospitality and booking systems

    Opera (Oracle Hospitality) and similar PMS platforms are supported for hotels and venues managing maintenance alongside room operations.

  • Communication and service desk tools

    Zendesk and similar platforms integrate with Infraspeak to route service requests raised through existing customer channels into the maintenance workflow automatically.

  • Infraspeak Network

    Connects FM operators with external service providers within the platform itself. Job assignment, updates, documentation and SLA tracking all happen inside Infraspeak rather than over email or separate supplier portals.

DECISION GUIDE

Which Planon Alternative Is Right for You?

The right platform depends on what drove you to look for alternatives in the first place. Here is a practical decision framework based on the most common FM buyer profiles.

  • Fast deployment & a connected FM teamInfraspeak

    Infraspeak is the strongest choice. It is built for FM service providers and in-house maintenance teams who need to connect field teams, contractors and building users in a single platform, with a mobile experience designed for the people doing the work, not just the people managing it.

  • Asset-intensive industry needing deep EAMIBM Maximo Application Suite

    Worth evaluating seriously, particularly if you are managing utilities, manufacturing or critical infrastructure where asset lifecycle depth and AI-driven predictive maintenance are the primary requirements.

  • Small maintenance team, quick startMaintainX

    Offers the fastest path to operational deployment, with transparent pricing, a free tier and a mobile-first interface that industrial and frontline teams consistently rate highly.

  • Multi-site commercial real estate with IoTFacilio

    Facilio’s connected building approach is differentiated, particularly for portfolios where energy performance and real-time building data are central to operations.

  • UK public sector or local authority FMMRI Facilities Management

    Has the deepest heritage in that specific context and statutory compliance framework.

  • Full IWMS incl. lease management & space planningPlanon

    Planon may still be the right choice as no alternative on this list fully replicates that specific combination. If real estate portfolio management is the core requirement, the 9-18 month implementation timeline may be justifiable. If maintenance operations are the primary driver, an alternative purpose-built for that use case will serve you better.

FAQ

Frequently Asked Questions

1. Is Planon still a good option in 2026?

2. How much does Planon cost?

3. Can I migrate from Planon to Infraspeak?

4. What are the main differences between Infraspeak and Planon?

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