Best MaintainX alternatives for facilities management teams

MRI Evolution is a fully scalable IWMS/CAFM platform from MRI Software, a company with a substantial footprint in the UK market through the acquisition of FSI and Concept. It has strong adoption in healthcare (NHS), higher education, commercial real estate, and large UK estates.

MRI Evolution is better suited to FM directors managing complex property portfolios across hundreds of thousands of square feet than to field-led maintenance teams. Its strength is breadth: helpdesk, PPM, asset management, space and move management, contract management, invoicing, SLA management, BIM integration, IoT, and mobile workforce apps all sit within the platform.

Planon is one of the oldest and most established IWMS providers globally, founded in the Netherlands in 1982. It is cited as a Gartner Magic Quadrant Leader for IWMS and a Verdantix leader for CPIP/IWMS. The platform covers the complete relationship between an organisation and its physical space: maintenance, space management, lease accounting, sustainability, energy management, and real estate portfolio management.

Planon is best understood as a platform for FM directors and corporate real estate teams, not for field maintenance technicians. The implementation weight, configuration complexity, and cost profile make it most appropriate for organisations with 1,000+ employees managing complex multi-site portfolios where the full IWMS investment is justified.

IBM Maximo has managed critical infrastructure: power grids, oil refineries, water treatment, nuclear facilities, transportation networks, longer than most CMMS vendors have existed. It is not a standard CMMS: it is an Enterprise Asset Management (EAM) system that manages the complete asset lifecycle, from procurement and commissioning through to decommissioning. Watsonx AI integration adds predictive and condition-based maintenance capabilities.

For facilities management teams in asset-intensive sectors such as utilities, energy, pharmaceuticals and heavy manufacturing, Maximo offers capabilities that no other platform can match. For standard commercial FM teams, however, it is likely over-specified and over-priced.

Facilio is a cloud-native connected CMMS platform that has grown its presence in commercial real estate, healthcare, retail, and educational institutions across the Middle East, UK, and North America. Its positioning centres on IoT connectivity, low-code configuration, and bringing together maintenance, energy, and sustainability workflows in a single layer on top of existing building systems.

Unlike Maximo or Planon, Facilio is designed to deploy quickly, typically 2 to 6 weeks according to vendor claims, without requiring a rip-and-replace of existing building automation systems. It has been cited in several UK FM shortlists and is used across approximately 100 million square feet of space globally.

Expansive is a UK-based cloud CAFM platform built specifically for facilities management teams. It is newer and smaller than the enterprise players on this list but has a growing customer base among UK leisure, hospitality, retail, and property management organisations. David Lloyd Clubs is among its publicly cited customers, using Expansive across UK and European clubs.

Expansive positions itself on speed and simplicity: fast to deploy, easy to use, and supported closely by its team during rollout. The platform covers work order management, PPM scheduling, asset lifecycle tracking, contractor management, KPI reporting, and compliance documentation: the core CAFM scope for most UK FM teams.