Quick comparison: top 10 preventive maintenance software at a glance

Use the table below to compare all 10 tools across the criteria that matter most when buying.

Pricing and ratings verified April 2026. Star ratings sourced from Capterra.com where available.

How we selected these tools

Our selection criteria for this shortlist were:

• Preventive maintenance scheduling: the ability to create time-based, meter-based, or condition-based PM plans.

• Work order automation: automatic generation of PM work orders from schedules or triggers.

• Asset tracking: maintaining a full maintenance history against individual assets.

• Mobile capability: a native iOS and Android app for field technicians.

• Verified user ratings: a minimum score of 4.0/5 on Capterra or G2, based on verified reviews.

• Active development: platforms must have released a product update in the past 12 months.

What is preventive maintenance software?

Preventive maintenance software is a platform that automates the scheduling and tracking of maintenance tasks before equipment fails. Unlike reactive maintenance - which responds to breakdowns after they happen - preventive maintenance is either time-based (e.g. every six months) or usage-based (e.g. every 500 operating hours). The most advanced platforms also support condition-based triggers, where IoT sensor data automatically schedules maintenance when equipment parameters exceed safe thresholds. Key benefits include reduced unplanned downtime, extended asset lifespans, lower maintenance costs, and improved regulatory compliance.

Key features of preventive maintenance software

• PM scheduling: creating time-based, meter-based, or IoT-triggered preventive maintenance plans for each asset.

• Automated work order generation: creating and assigning work orders automatically when PM triggers are met.

• Asset management: maintaining a full equipment history including all PM activities, failures, and costs.

• Mobile technician access: enabling field technicians to complete PM tasks, capture photos, and update status from mobile devices.

• Parts and inventory management: ensuring the right parts are available when PM tasks are scheduled.

• Compliance reporting: generating documentation of PM completion rates for regulatory and audit purposes.

• KPI tracking: monitoring metrics such as PM compliance rate, MTTR, MTBF, and maintenance cost per asset.

Top 10 best preventive maintenance software

The reviews below are sourced from Capterra.com.

1. Infraspeak

Best for intelligent preventive maintenance across multi-site FM operations

Best for: FM and maintenance teams needing AI-driven preventive scheduling, IoT integration, and contractor collaboration across multiple sites

Standout feature: Intelligent maintenance platform with AI-powered preventive scheduling, IoT sensor integration, and automated task assignment across 100+ connected systems

Infraspeak goes beyond standard CMMS to operate as an Intelligent Maintenance Management Platform, using AI to automate preventive task scheduling based on actual asset usage rather than fixed intervals. It connects maintenance plans, IoT condition data, supplier workflows, and compliance requirements in one system. Infraspeak is used by organisations including Primark, Siemens, and Veolia across 30+ countries.

Key features

• AI-powered preventive maintenance scheduling based on asset utilisation data

• IoT sensor integration for real-time condition-based trigger management

• Automated task assignment and recurring job planning

• Compliance tracking and audit trail for regulatory requirements

• Utility spend monitoring with automated spike detection

• 100+ integrations including BMS, ERP, and IoT platforms

2. eMaint CMMS

Best for configurable preventive maintenance in industrial settings

Best for: Industrial and multi-site organisations needing highly configurable preventive maintenance with condition monitoring hardware integration

Standout feature: Configurable CMMS from Fluke Reliability with native condition monitoring hardware integration and multi-site PM template management

eMaint is a cloud-based CMMS from Fluke Reliability with strong preventive maintenance capabilities and native integration with Fluke condition monitoring sensors. Teams can configure time-based and meter-based PM schedules, automate work order generation, and manage compliance documentation. It is widely used in manufacturing, food and beverage, oil and gas, and facilities management.

Key features

• Time-based and meter-based preventive maintenance scheduling

• Automated work order generation from PM triggers

• Native integration with Fluke condition monitoring sensors

• Multi-site PM template management and shared asset libraries

• Spare parts linking to PM tasks with automated reorder

• Compliance and regulatory reporting with audit trail

3. Valuekeep

Best for preventive maintenance in the Iberian and EMEA market

Best for: European businesses needing a configurable CMMS with preventive maintenance, asset tracking, and IoT sensor integration at a competitive price

Standout feature: User-friendly CMMS with preventive maintenance scheduling, IoT sensor integration, and strong configurability for European compliance requirements

Valuekeep (now Cegid Valuekeep) is a CMMS platform widely used in Portugal, Spain, and broader EMEA markets. It covers preventive maintenance scheduling, asset management, mobile technician access, and IoT sensor integration. Users consistently praise its ease of use and configurability, making it a strong option for European businesses seeking a modern CMMS without the complexity of enterprise tools.

Key features

• Preventive maintenance scheduling with automated task assignment

• Asset lifecycle management and maintenance history tracking

• IoT sensor integration for condition-based maintenance triggers

• Mobile app for field technicians on iOS and Android

• Cost tracking per asset and maintenance activity

• Compliance reporting and regulatory documentation

4. MaintainX

Best for frontline teams digitising preventive maintenance

Best for: Industrial and frontline maintenance teams moving from paper or spreadsheets to digital PM scheduling with mobile-first work orders

Standout feature: Mobile-first CMMS with AI-powered PM procedure generation, digital inspection checklists, and real-time team communication

MaintainX is one of the highest-rated CMMS platforms globally, with particular strength in preventive maintenance digitisation for frontline teams. Its AI-powered procedure generator creates PM checklists from minimal input, and its mobile-first design means technicians can complete, photograph, and close PM tasks entirely from a mobile device. Widely used across manufacturing, food and beverage, hospitality, and facilities.

Key features

• AI-powered PM procedure and checklist generation

• Recurring PM scheduling with time-based and meter-based triggers

• Mobile work orders with photo capture and digital signatures

• Real-time team messaging and collaboration built in

• Parts and inventory tracking linked to PM tasks

• PM compliance reporting and analytics dashboard

5. IMS RCM

Best for reliability-centred preventive maintenance planning

Best for: Asset-intensive industries needing reliability-centred maintenance to prioritise PM plans by equipment risk and optimise maintenance intervals

Standout feature: Specialist RCM tool that uses risk-based asset prioritisation to determine the most cost-effective and safety-conscious PM plan for each asset

IMS RCM is a specialist web-based tool for reliability-centred maintenance planning, helping asset managers move beyond calendar-based preventive maintenance to risk-optimised schedules. It analyses equipment risk profiles to determine appropriate maintenance intervals, task types, and resource allocation. Best suited to capital-intensive industries including oil and gas, manufacturing, power generation, and utilities.

Key features

• Risk-based equipment prioritisation for maintenance interval optimisation

• RCM failure mode and effects analysis (FMEA) support

• Maintenance plan optimisation balancing cost, safety, and availability

• Task library and PM procedure management

• Compliance documentation for regulatory audits

• Integration with existing CMMS and EAM systems

6. EZOfficeInventory

Best for asset tracking with preventive maintenance scheduling

Best for: Businesses needing combined asset tracking and preventive maintenance in one platform, with strong barcode and QR code scanning for equipment identification

Standout feature: Asset tracking and maintenance management combined, with barcode/QR scanning, PM scheduling, and mobile access for field teams

EZOfficeInventory (now EZO) is a widely-used asset management platform with built-in preventive maintenance scheduling. It is best suited to teams that need to track physical assets across multiple locations and schedule maintenance against them, using barcode and QR code scanning for rapid asset identification in the field. It has a large and active user base across education, IT, construction, and facilities.

Key features

• Preventive maintenance scheduling linked to individual assets

• Barcode and QR code scanning for field asset identification

• Asset lifecycle tracking with full maintenance history

• Multi-location inventory and asset management

• Mobile app for iOS and Android with offline capability

• Reporting and analytics on asset condition and maintenance costs

7. UpKeep

Best for mobile-first asset operations and PM management

Best for: Maintenance and reliability teams wanting an AI-first mobile platform combining PM scheduling, asset management, and predictive maintenance analytics

Standout feature: AI-first Asset Operations Management combining CMMS, EAM, and APM in a mobile-first platform, with predictive failure alerts and IoT integration

UpKeep is a mobile-first asset operations management platform combining CMMS, EAM, and asset performance management in one system. Its AI-powered predictive maintenance features flag equipment at risk of failure ahead of scheduled PM intervals, helping teams optimise their maintenance cadence. Consistently rated among the highest for ease of use and mobile experience.

Key features

• Time-based and meter-based PM scheduling

• AI-powered predictive maintenance and failure risk alerts

• Mobile-first work orders with offline capability

• IoT sensor integration for real-time asset condition data

• Asset management with full equipment history and lifecycle tracking

• PM compliance reporting and maintenance analytics

8. Odoo

Best for preventive maintenance integrated with manufacturing and ERP

Best for: Businesses already using or considering Odoo who want preventive maintenance connected directly to production schedules, inventory, and purchasing

Standout feature: Open-source platform with a dedicated maintenance module natively integrated with manufacturing orders, inventory, and purchasing workflows

Odoo is an open-source business platform with a dedicated maintenance module that integrates directly with its manufacturing, inventory, and purchasing applications. For businesses managing production environments, Odoo allows preventive maintenance tasks to be triggered by manufacturing output, automatically creating PM work orders when equipment reaches usage thresholds. A free community version is available for self-hosted deployments.

Key features

• Preventive maintenance scheduling with time and counter-based triggers

• Native integration with Odoo Manufacturing for production-linked PM

• Equipment maintenance calendar and work order management

• Spare parts management linked to maintenance requests

• Maintenance cost tracking and reporting

• Free community version available for self-hosted teams

9. Fracttal One

Best for AI-powered preventive maintenance in Latin America and EMEA

Best for: Maintenance teams in manufacturing, facilities, and healthcare wanting an AI and IoT-enabled CMMS with strong preventive scheduling and mobile access

Standout feature: AI and IoT-enabled CMMS with automated PM scheduling, predictive failure detection via Fracttal Sense IoT, and mobile-first design

Fracttal One is a modern AI and IoT-enabled CMMS with a large user base across Latin America and EMEA. Its Fracttal Sense IoT module connects sensors to assets and auto-generates PM work orders when thresholds are exceeded. Users praise its intuitive interface and fast deployment, though some note limitations in offline access and document management.

Key features

• AI-powered preventive maintenance scheduling and failure prediction

• Fracttal Sense IoT module for real-time sensor-triggered PM

• Mobile-first work orders with photo documentation and digital signatures

• Asset lifecycle management with full maintenance history

• KPI dashboards including MTTR, MTBF, and PM compliance rates

• ERP integration with SAP, Oracle, Salesforce, and others

10. Fiix

Best for AI-assisted PM scheduling with deep reporting

Best for: Maintenance teams wanting a cloud CMMS with AI-powered asset risk prediction, 100+ pre-built reports, and strong ERP integration

Standout feature: Cloud CMMS with AI-driven Asset Risk Predictor that flags equipment approaching failure before scheduled PM intervals, plus 100+ pre-built report templates

Fiix, a Rockwell Automation company, is a cloud-based CMMS with AI-powered Asset Risk Predictor that identifies equipment at heightened risk of failure between PM intervals. This allows maintenance teams to adjust PM schedules dynamically rather than relying solely on fixed calendar triggers. It is well regarded for reporting depth, ERP integration, and reliable customer support.

Key features

• AI-powered Asset Risk Predictor for between-interval failure detection

• Time-based and meter-based PM scheduling with automated work orders

• Parts and inventory management with reorder automation

• 100+ pre-built report templates and custom report builder

• ERP integration with SAP, Oracle, and Microsoft Dynamics

• ISO 27001 and SOC 2-certified security infrastructure

How to choose the right preventive maintenance software

Choosing between these platforms comes down to your operational context, team size, and how far you want to go beyond basic calendar scheduling. Work through these questions before committing:

Is your priority scheduling, or predicting failures before they happen?

Standard preventive maintenance software schedules tasks based on time or usage intervals. Platforms with predictive capability - such as Infraspeak, UpKeep, and Fiix - go further, using IoT data and AI to flag assets at risk of failure before a scheduled PM is due. If you are managing high-value or safety-critical assets, predictive features significantly reduce unplanned downtime costs.

How technical is your maintenance team, and how quickly do you need to go live?

MaintainX is consistently cited for the fastest time to value, with teams up and running in days and minimal training required. eMaint and Fiix have steeper setup curves but offer more configuration depth. Odoo requires the most technical resource to deploy but is highly flexible. Infraspeak provides dedicated Customer Success support through implementation.

Do you need IoT integration for condition-based PM triggers?

If your assets have sensors - temperature, vibration, pressure, run-hours - you can trigger PM work orders automatically when thresholds are exceeded. Infraspeak, Fiix, eMaint (with Fluke hardware), Fracttal One (via Fracttal Sense), and UpKeep all support IoT-triggered maintenance. Valuekeep and EZOfficeInventory also support sensor integration. MaintainX relies on manual meter readings rather than live IoT feeds.

Are you in a specific geography or industry with localisation needs?

Valuekeep is strongest in Portugal, Spain, and broader EMEA markets. Fracttal One has the largest user base in Latin America and Spanish-speaking markets. Infraspeak has strong support across Europe and is Verdantix-recognised in the UK. eMaint and UpKeep are predominantly North American. MaintainX and Fiix have global deployments across all regions.

What is your budget?

MaintainX starts at $16/user/month and offers the strongest mid-market feature set at that price. UpKeep starts at $20/user/month. Odoo offers a free community version and paid plans from $9.90/user/month. Fiix starts at $45/user/month but includes a free tier. eMaint starts at $69/user/month. Infraspeak, Valuekeep, EZOfficeInventory, Fracttal One, and IMS RCM all require custom quotes.

See how Infraspeak compares for your team

Infraspeak is used by more than 180,000 buildings worldwide. As a Verdantix-recognised Leader in Commercial Buildings CMMS, it combines preventive maintenance management with AI-powered scheduling, IoT integration, and supplier collaboration. "Operators can now relax and look at the dashboard — everything is working more smoothly and transparently." - Andrew Voisey, Maintenance Manager, Primark

Request a demo - Book a 15-minute call with the Infraspeak team to see the platform live. No obligation, no sales pitch. Visit infraspeak.com to get started.

Related reading

• 10 Best CMMS Software (2026)

• 10 Best Maintenance Management Software (2026)

• 10 Best Equipment Maintenance Software (2026)

• 10 Best Facilities Management Software (2026)

• What is preventive maintenance and why it matters